Purchase Ledger Supervisor

Location: South London
Salary: Competitive
Type: Full-time

Robert Dyas has a long and fascinating history spanning over 140 years. It was bought in July 2012 by former Dragon’s Den investor Theo Paphitis, owner of the Theo Paphitis Retail Group, which comprises Ryman, Robert Dyas, Boux Avenue and the London Graphic Centre.
The 92 stores and Robert Dyas website are supported by a Retail Support Centre in Wimbledon, the Distribution Centre in Hemel Hempstead and the Customer Support Centre in Crewe.
We are a people oriented Company which thrives on supporting its colleagues by providing them with the knowledge, tools, policies and procedures they need to excel in their role. We are committed to providing our colleagues with development opportunities, job satisfaction and of course some fun whilst working!

Main Purpose of the Role:

To maintain the purchase ledger, working as part of a team.

Duties and Responsibilites:
  • To be responsible for the processing of invoices, expense claims and credit notes for overhead suppliers using the allocated systems
  • To liase with Budget Holders to ensure invoices are approved in line with the Business Authority Matrix
  • To raise and process payments in line with agreed supplier payment terms
  • To be able to identify and reconcile invoice queries
  • To be able to liaise with other departments and suppliers regarding any queries that arise, in an efficient, polite and professional manner
  • To ensure credit notes are obtained from the supplier where applicable
  • To ensure supplier accounts and queries are kept as up to date as possible, using the reporting tools available and liaising with external and internal personnel where necessary
  • To reconcile Supplier statements on a monthly basis
  • To process Reports such as Aged Summary on a monthly basis or when required
  • To be proficient in the General G/L coding system for documents processed directly to the GL
  • To act efficiently and timely on external and internal correspondence
  • To be responsible for all filing and archiving of paperwork
  • To assist where necessary with the opening and distribution of the post
  • To provide holiday cover for the Department
  • To perform any other ad hoc duties within the Finance Department as and when required

Key Skills and Knowledge
  • Previous experience in an Overhead/Expense Ledger Role
  • Retail experience an advantage but not essential
  • Strong Microsoft, Word, Excel skills
  • Sunsystems an advantage but not essential
  • Good organisation and administrative skills
  • Excellent attention to detail and accuracy
  • Excellent communication skills - both external and internal / written and verbal

  • 26 days annual leave (plus bank holidays)
  • Generous colleague discount in all Theo Paphitis retail businesses: Robert Dyas, Ryman, Boux Avenue and London Graphic Centre
  • Regular sample sales
  • Bonus incentives, allowing you to share in the company's success
  • A pension scheme and free life assurance (after qualifying period)
  • Flexible/hybrid working - office base is Wimbledon
  • Investment in learning and development
  • Regular social events
  • Colleagues wellbeing and mental health programme
Closing Date