Purchase Ledger Assistant

Location: South London
Salary: Competitive
Type: Full-time

The Company
Bought in July 2012 by former Dragon’s Den investor, Theo Paphitis, Robert Dyas has a long and fascinating history spanning over 140 years. From the innovative to the everyday, you’ll find everything you need for your home & garden, from cleaning solutions and kitchen essentials to the latest DIY gadgets and gardening must-haves. The extensive selection of products range from some of the world’s most famous brands through to exciting start-ups. The common factor between them all is that their products share the Robert Dyas ethos for being innovative, practical and designed to last. The 93 stores and Robert Dyas website are supported by a Retail Support Centre in Wimbledon, the Distribution Centre in Hemel Hempstead and the Customer Support Centre in Crewe. 

Main duties and responsibilities
  • To be responsible for the processing of invoices, expense claims and credit notes for overhead suppliers using the allocated systems
  • To liase with Budget Holders to ensure invoices are approved in line with the Business Authority Matrix
  • To raise and process payments  in line with agreed supplier payment terms 
  • To be able to identify and reconcile invoice queries 
  • To be able to liaise with other departments and suppliers regarding any queries that arise, in an efficient, polite and professional manner
  • To ensure credit notes are obtained from the supplier where applicable
  • To ensure supplier accounts and queries are kept as up to date as possible, using the reporting tools available and liaising with external and internal personnel where necessary
  • To reconcile Supplier statements on a monthly basis
  • To process Reports such as Aged Summary on a monthly basis or when required
  • To be proficient in the General G/L coding system for documents processed directly to the GL
  • To act efficiently and timely on external and internal correspondence 
  • To be responsible for all filing and archiving of paperwork
  • To assist where necessary with the opening and distribution of the post 
  • To provide holiday cover for the Department
  • To perform any other adhoc duties within the Finance Department as and when required

Key Skills and Knowledge

  • Timely and accurate completions of tasks within deadlines
  • Demonstrate good understanding of tasks undertaken
  • Good organisation skills with the ability to prioritise where required
  • Ability to problem solve and provide solutions quickly and efficiently, keeping all parties updated
  • Relationship building – keeping a friendly and professional approach at all times

Qualifications/Experience Required

  • Previous experience in an Overhead/Expense Ledger Role
  • Retail experience an advantage but not essential
  • Strong Microsoft, Word, Excel skills
  • Sunsystems an advantage but not essential
  • Good organisation and administrative skills
  • Excellent attention to detail and accuracy
  • Excellent communication skills – both external and internal / written and verbal
Please note that due to a high volume of applicants, only successful candidates will be contacted. If you have not heard from us within 14 days of your application, please assume that you have been unsuccessful at this time. Do keep your eye on our website for any suitable roles in the future and apply accordingly.
Closing Date