Buying and Merchandising Administrator

Location: South London
Salary: Competitive
Type: Full-time

Job Purpose
To support the trading teams with the day to day administrational duties.

Category Administration:
  • Day to day administration and assisting the smooth running of the category
  • Assisting in the building of ranges at the merchandising centre for sign off
  • Dealing with price amendments and price discrepancies.
  • Chasing internal and external stakeholders for information
  • Assist with implementation of promotions/FSDUs including any changes to replenishment parameters
  • Raising SOA forms / supplier funding administration
  • Competitor shop both in store and online
  • Dealing with store queries
 New Products
  • Raising new supplier forms
  • Raising new line forms (NLF) and working with suppliers forms to ensure they are timely, accurate and complete
  • Manage sample image requests from internal and external stakeholders
  • Request product samples
  • Set up replenishment parameters (set min, max, velocity code and any store/store group overrides) for new skus, skus going into promotion and skus coming out of promotion
 Ordering Stock
  • Raise purchase orders under supervision of the Merchandiser
  • Send purchase orders through to supplier and confirm receipt by supplier
  • Run PTZ and DTS schedules under supervision of the Merchandiser
  • Chase suppliers to book in stock at the Warehouse (WH)
  • Update team if there is any delay or problem with suppliers booking in stock
  • Follow up with suppliers if supplier is a no-show at WH or short-delivers e.g. need to know why and when it will be resolved
  • Key in manual allocation quantities given by the Merchandiser
  • One World management - need to chase supplier on any issues that are flagged on the dashboard as critical and flag to Merchandiser as orders come up for approval
  • Assist Merchandiser to update trackers and FOB line cards e.g. promotional trackers, web stock tracker, intake/booking tracker and pre-trade for operations
  • Support Senior Buyer / Merchandiser in delivering agreed budgets & KPIs
  • Excellent attention to detail
  • Self-motivated
  • Confident in communicating and developing relationships with internal and external sources
  • Good numeracy skills
  • Influencer – both internally and externally
  • Passion for product and an interest in retailing.
  • A willingness to learn and improve and have a ‘hands on’ approach.
  • Have excellent written and verbal communication skills
Closing Date